She went to a meeting about divorce. They told her to file some paperwork and she would recieve a reply in about 10 months.
That is likely the average time in your diocese. It can vary from a few months to a few years. Ten months is actually pretty quick. Sounds like that meeting was very preliminary. There are many specific details that can impact the length of time it takes her to get the paperwork
Clearly you misunderstand the “paperwork”. It is not simply administrative paperwork. The Tribunal undertakes an investigation, through witness testimony, to determine whether or not she entered a valid marriage.
If it finds her marriage to be valid, you cannot marry her at all.
what are the ramifications if we get married outside of the Church
Again, you do not understand. If her prior marriage is valid, you cannot marry her
at all.
i.e can I still take Communion, can our children be batized etc.
You would be an adulterer, in a state of mortal sin, and no you could not receive the sacraments. You would be putting both your souls in jeopardy to so ignore Church teaching on the sacrament of marriage.
If we do decide to get married outside of the Church
Walk away from such thoughts right this minute. You are not thinking straight, otherwise you would not be contemplating how to commit a mortal sin and kill the grace in your soul. You have put the cart before the horse.
You cannot contemplate marriage to this woman at all. Her freedom to marry must first be established. If she is found free to marry, then you can make plans with her. If her prior bond is found to be valid, she cannot marry, ever (until her valid spouse dies).
is there anyway for the Church to recognize our marriage down the road.
No, if her first marriage is valid you are not married and the Church cannot and will not recognize it, you are committing adultery.
From what we were told, she probably has grounds for approval but no guarentees.
which is why you are not free to date or contemplate marriage with her at this time.